How to Convert NetSuite to QuickBooks Online

One of the Accounting software that is both affordable and packed with features is QuickBooks Online. It is best suited for start-ups and small businesses. You can efficiently run your business using this application. Your company can grow by utilizing the NetSuite application.

ERP Cloud systems may relieve you of a variety of duties, including those related to IT systems, utility power, workforce growth, and more, all while staying within your budget. Higher sales volumes and quick expansion are required for a business to succeed. By using the NetSuite ERP System, you may efficiently grow your organization.

The robust accounting software platform QuickBooks Online gives business owners all the tools they need to manage their finances. Outstanding features include a number of practical automation, thorough reporting, and a mobile app that makes it simple and quick to do numerous accounting duties.

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Role of Mobile App in QBO

Your QuickBooks Online account comes with access to IOS and Android mobile and tablet apps. What they can do is:

  • You can create, alter, submit, and follow up on invoices.
  • Receipts should be photographed and attached to costs.
  • Transaction reconciliation can be done easily.
  • Using the app, you may view customer information.
  • Also, you can add new clients, and send clients messages.
  • Check out the dashboard information, including the profit and loss report and account balance. Furthermore, you can access both open and overdue bills.
  • Accept payments online and on the go (after activating QuickBooks Payments)

QBO Pros and Cons


There are a lot of benefits to using QuickBooks Online. It is easy to set up as well as operate which is the biggest advantage for entrepreneurs, who are engaged in other tasks too. Additionally, QuickBooks is widely used by accountants, which makes working together in the application simple. Let’s have a look at below advantages of QBO:

  • The simplicity and speed of installation of QuickBooks Online are two major benefits. 
  • The application is immediately tailored to your needs depending on your answers once you provide some information about your company. 
  • Once you’ve logged in, QuickBooks will invite you to start by performing a few chores. 
  • QBO dashboard has graphs that show your sales success, income, profit and loss statement, and expenses, and the UI is appealing and user-friendly. 
  • Using the interactive graphs in QuickBooks, you can modify the date range, which is another feature we like.
  • Forms and invoices can be easily modified. 
  • You can choose from a variety of accent colors and fonts for each template that QuickBooks offers you.
  • Using QuickBooks Online has the additional benefit of being Accountant authorized. 
  • Since the majority of Accountants already use QuickBooks Online, there is no learning curve and it has every function that Accountants consider essential for small firms. 
  • Since the software enables you to grant access to a third-party Accountant, using one will help you prevent compatibility problems.


The most effective accounting solution for small businesses is QuickBooks Online, which is user-friendly and has all the features they want. However, there are a few things to take into account when selecting your software plan, such as the following:

  • Since the self-employed plan cannot be upgraded to a small business plan, you might choose to start with one of the small business plans if your company is expanding or if you currently employ (or want to employ) staff.
  • The proposals place a cap on how many people can access the system.
  • You need numerous subscriptions if you run various enterprises.

Besides all restrictions, the QBO has, there’s no doubting the benefits that QuickBooks may bring to your company’s operations. It’s a fantastic choice for any small business due to the abundance of features and the reasonable cost.

Why Pick QuickBooks Online Instead of NetSuite?

We examined dozens of accounting packages in order to identify the top small company accounting software. The software we chose had to be adaptable to a variety of business sizes and types, scalable so that it could expand with a business, and it had to provide a wide range of integrations. You might prefer QuickBooks Online Software for a variety of reasons.

  • First and foremost, NetSuite is substantially more expensive than QuickBooks Online. 
  • Additionally, QuickBooks Online has a significantly simpler learning curve. In fact, many users claim that they were able to master the application in a matter of hours. 
  • Moreover, QuickBooks Online is frequently updated with fresh additions and enhancements, whereas NetSuite can come off as old and out of date.
  • QuickBooks Online is unquestionably the way to go if you’re searching for an economical, user-friendly accounting solution. 
  • It is used by hundreds of small businesses and has inexpensive pricing in addition to a broad range of accounting capabilities.
  •  For small business owners, who need help in managing their accounting, QuickBooks Online gives them access to live bookkeepers and accountants. 
  • Furthermore, it must be simple to use and include time-saving functions that eliminate the need for manual data entry and automate laborious accounting processes. 
  • Finally, we wanted it to have a strong mobile app that provides business owners with the information they need to remotely monitor their operations and perform simple accounting activities.

Key Features of QuickBooks Online

There was one overarching need for time savings when we asked small business owners what the ideal accounting software should do. By including the following features in its software, QuickBooks Online easily comes up to this promise.

  1. Pricing
    With numerous service packages created to meet the demands of different business types, QuickBooks Online is affordably priced.
  2. Automation
    Accounting procedures are automated by QuickBooks Online. It saves small business owners time and stress. You may sync information from bank and credit card transactions, issue periodic invoices and payment reminders, and reconcile expenses. Also, you can categorize them using the application.  As a result of this, you can avoid the tiresome and time-consuming job of doing all this manually for each transaction.
  3. QuickBooks Dashboard
    You can see a comprehensive overview of your company’s performance on the QuickBooks dashboard. You can explore operations in more detail by clicking on the categories.
  4. Automatic Data Backup
    You never need to worry about whether your books are secure and up to date because QuickBooks automatically backs up your data.
  5. Computerized Billing
    Computerized billing is one of the time-saving features of QuickBooks Online. Through the system, you may track bills, email them to customers, collect online payments, and request electronic signatures as well.
  6. Project Tracking
    Progress invoicing, a feature of the project tracking tool included with the Plus subscription. It enables you to charge clients incrementally as you complete job stages or hit project milestones. According to the total estimate, the software automatically calculates how much you have charged for the project.
  7. Linking
    There are hundreds of third-party applications that QuickBooks Online interfaces with, including those made for email marketing, e-commerce, customer relationship management, payment processing, time tracking, payroll services, and more. By integrating the software with your current business applications, you can automatically import, export, and sync data between the many services in real-time, which can save you time.
  8. Customer Support of QuickBooks Online
    Customers of QuickBooks Online have access to a number of support options. The company’s website allows you to access both phone and chat help. The help page contains a searchable knowledge base, along with articles, tips, and videos, if you want to solve issues on your own. QB Assistant, a chatbot feature in the QuickBooks Self-Employed app, can respond to a range of inquiries regarding your account and connect you to live help.

Ways to Migrate Data from NetSuite to QuickBooks Online

Some of the tips are given below for the conversion of NetSuite to QBO.

  • Foremost, you have to register for QuickBooks Online to begin the process of migration.
  • After signing up, you need to log into the Account of QuickBooks Online.
  • Here, you have to build a company profile along with the completion of any welcome fields carefully.
  • To avoid data loss, fix any mistakes and problems with your NetSuite inventory before importing. 
  • There is nothing you can do in QuickBooks Online until the conversion is finished because it is an automated procedure. 
  • Information from NetSuite replaces current data in QuickBooks Online after conversion. 
  • The best part is that you will get a warning notice shown on your computer before the operation overwrites any data.
  • A confirmation email confirming the switch from NetSuite to QuickBooks Online has been successful will be sent to you.
  • Now, you need to check your data when the conversion is complete to make sure all was successfully transferred.

1. Data that is not converted from NetSuite to QBO

The following sorts of data are not converted from NetSuite:

  • Reconciling the Banks
  • Payrolls are changed into journal entries
  • Information about employees’ YTD
  • Information on a certain employee’s pay or deductions
  • Certain templates
  • Transactions are not linked to jobs.
  • Budgets
  • Items related to Fixed Assets
  • Tickets related to Work
  • Sometimes, fields cannot be transmitted because they are incompatible. After the conversion, you will have to manually enter these fields.

2. Workarounds

Although we try our hardest to provide you with an exact representation of your NetSuite data, there may be times when we need to introduce transactions using workarounds because of the limits of a few fields that are unique to NetSuite and QBO.

  • Chart of Accounts – Independent Accounts in QBO are converted from Sub Accounts in NetSuite
  • If used in NetSuite during the conversion period, inactive accounts are changed to active accounts in QBO.
  • With Tax Adjustment entry as a separate line item in QBO, custom sales tax rates are transformed into conventional sales tax rates.
  • For their equivalent accounts in NetSuite, system accounts like Retained Earnings and VAT control Accounts are used in QBO.
  • Because both software applications use data accuracy approaches, rounding may change between QBO and NetSuite.
  • In purchase bills, we don’t import any products or items into QBO.
  • If we come across an invoice or bill that doesn’t have a reference number, we use a fake number. 
  • If we discover duplicate reference numbers in the transactions of banks or invoices, we substitute transaction numbers for the originals or make the numbers unique by adding a hyphen and an additional character.
  • There are some Exceptions to the Reference Number. QBO has a limit of 20 characters for Reference numbers, so you must trim Reference numbers that are higher than 20 characters.

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Frequently Asked Questions

What are the Conversions from NetSuite to QBO?

# Accounts Chart
# Customer and Supplier Information
# Balances of New Accounts
# Aged Receivables
# Financial transactions 
# Detailed Credit Card Invoices and Credit Notes
# Detailed Bills and Bill Credit
# The whole Manual Journal
# On special requests, inactive contacts and accounts can be transferred.
# Reports are converted and matched entirely on an accurate basis.

What are the benefits of QuickBooks Online?

One of the key benefits of QuickBooks Online is that your information will be kept in the cloud when you utilize the online version, allowing numerous users to view it from any location at any time. Data is often kept on a server or with a cloud service provider by desktop versions of QuickBooks.

How can your QuickBooks Online version be upgraded?

We aim to assist you in locating the ideal accounting equipment for your company. QuickBooks expands along with your business as it expands. You can increase your subscription when you’re ready for more features. Alternatively, if your current subscription isn’t ideal for you, we can assist you in changing to a new one. Here’s how to modify your QuickBooks Online subscription.

# Firstly, you have to Log in to QuickBooks Online as the company admin or the primary user.
# Then, you need to Choose Settings, followed by Account and settings.
# The Billing & Subscription tab should be chosen.
# You have to make sure that your payment information is current.
# Lastly, you have to Select the Upgrade your plan option under QuickBooks Online.

In this article, we have attempted to lay out every action that could be taken to transfer data from NetSuite to QuickBooks Online. We have a team of skilled specialists who can transfer your records safely if you encounter any problems while converting NetSuite to QBO. Additionally, they have the ability to transport your data precisely and trouble-free.

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