There are many businesses that are thinking of converting QuickBooks Online to QuickBooks desktop. If you are one of them, you have a few steps and options that you can take into consideration to achieve the conversion successfully. 

However, before proceeding to convert QB Online to QB Desktop, you need to be aware of the following points:

  • QB Online is not compatible with IE’s 64-bit version in Windows 7. Prior to beginning the conversion process, you will have to ensure that you are working with the 32-bit version of IE.
  • It is important for you to be logged in as Administrator on both QB Online and QB Desktop to continue with the conversion process.

Process of Converting Quickbooks Online to Quickbooks Desktop

Once you are ready after making the settings as per the requirements, the next step is to go for the quickbooks conversion. Well, so far as the conversion is concerned, you have three options that you can adopt to achieve your objective.

The steps for both the options have been shared below:

1. Option One: Export & Convert

  • Sign in to the client’s QB Online Account
  • Choose the Gear icon
  • Select Export Data
  • You may enter the reason for export
  • Select Continue
  • You get an option Moving to QuickBooks Desktop. Click Learn More, over there
  • Again, you have Download company file. Click Learn More over there
  • On the export overview screen, you can review the data
  • Click Get Started
  • You will have Exporting from QuickBooks Online page in front of you
  • Click Continue to Download
  • Follow the on-screen prompts to complete the export process

2. Option Two: Using IE Explorer

  • Sign in to the QB Desktop as Administrator. To do this:
    1. Right-click the QuickBooks Desktop icon
    2. Click on Run as Administrator
    3. QB screen opens for you to select the company file you want to open
  • Open IE (no other browser would work)
  • Turn off the pop-up blocker prior to logging in to QB Online in the browser. To turn off the blocker:
    1. Go to Tools icon
    2. Select Internet Options
    3. Choose the Privacy tab
    4. Uncheck Turn on Pop-up Blocker
  • Sign in to QBO account
  • Go to the Gear icon. Click it
  • Choose Export Data

3. Option Three: Export as per file requirements

  • Check your requirements related to the company file
  • Based on the same, prepare for the data export
  • Create a QBO online account
  • Open QB Desktop
  • Go to the Company menu
  • Choose Export Company File to QuickBooks Online
  • Login into your QBO account once again
  • Decide if you want to export the inventory data onto the new platform
  • Indicate the same to the software
  • Choose the QBO Company file
  • Prepare a Data File Copy

Why Do Businesses Purchase QuickBooks Desktop? 

Even though QuickBooks Online was carried out a lot later than QuickBooks Desktop and doesn’t need to depend on yearly updates in significant deliveries like the Desktop form, it passes up some key parts that are accessible on QuickBooks Desktop. When all is said and done, QuickBooks Desktop is more appropriate when there is a higher volume of data to be processed and there is a prerequisite for a more prominent level of specialization as far as the accounting activities. With extra highlights in regions like data passage, work costing, revealing, stock administration, and accounting, QuickBooks Desktop has an unmistakable edge over QuickBooks Online. 

Benefits of QuickBooks Desktop over QuickBooks Online 

QuickBooks Desktop is a superior alternative for combinations and accounting services that need to keep up with different company books. It is additionally a superior choice for product-based organizations that need to monitor inventories, especially the ones that are operational in one of the business classes accessible in QuickBooks. The following is a synopsis of the significant benefits of QuickBooks Desktop over QuickBooks Online. 

  • Progressed stock administration: While QuickBooks Online provides just the earliest in, earliest out (First-In-First-Out) strategy for stock service, and that too just on select adaptations, there are two methods for following stock with QuickBooks Desktop. The option normal expense strategy is accessible with the Advanced Inventory add-on module. 
  • Industry-explicit customizations: QuickBooks Desktop remembers customizations for organizations for specific ventures like assembling and discount, contracting retail, nonprofit, professional services, and general business. 
  • Group invoicing technique: It is feasible to give solicitations in groups with QuickBooks Desktop which works on customer overhauling when there are numerous organizations included. 
  • Deal with numerous accounts: A solitary QuickBooks Desktop installation upholds various company files. This is, nonetheless, not valid for QuickBooks Online which can deal with just one company file for each membership. 

Things, you need to note while changing over from QuickBooks Desktop to QuickBooks Online 

  • QuickBooks Online and QuickBooks Desktop have a few varieties that could cause similarity issues. 
  • It is ideal to utilize the most recent rendition of the QuickBooks desktop to limit similarity issues. 
  • Try not to export multicurrency data from QuickBooks Online to QuickBooks Desktop as it probably won’t be shown effectively. 
  • The change is to be finished with Internet Explorer. 
  • A few records like review logs and gauges may not be accessible on QuickBooks Desktop. These records can be exported as PDF. 

There are limitations on the number of things like clients, merchants, and workers for various QuickBooks Desktop renditions. You may need to redesign when the cutoff points surpass the admissible numbers. 

Aside from these elements, certain records from QuickBooks Online will be changed over to their QuickBooks Desktop same and a few fields will expect default esteems in QuickBooks Desktop. Ensure that you acquaint yourself with the progressions before relocating. 

Moving List Data from QuickBooks Online to QuickBooks Desktop 

Rundown things like merchants, clients, products, and administrations, and accounts can be moved from QuickBooks Online to QuickBooks Desktop. The following are the overall steps for the process. 

  • Export the report for the appropriate rundown thing into Excel in the endorsed design. 
  • Make changes to the data, and guide the fields with those in QuickBooks Desktop. 
  • Import the data into the particular field in QuickBooks Desktop after setting up the application. 

The thing you need to know that you might have the option to export the rundown things and the current open offsets with this technique. The transactions won’t get exported naturally. Likewise, if you are moving products and accountant services, you will initially need to set up a stock following before importing. 

Utilizing Data Backup 

The most dependable strategy for importing data from QuickBooks Online to QuickBooks Desktop is by utilizing backups. QuickBooks Online Advanced clients can make online backups of their company files, and save their accounting data to Google Drive, and restore it in QuickBooks Desktop. The Online Backup and Restore application isn’t accessible for other QuickBooks Online clients, who should utilize outsider applications for sponsorship and reestablishing data. 

How Might QuickBooks Desktop Hosting Help? 

If there was a strategy to beat the essential drawback of QuickBooks Desktop versus QuickBooks Online, that is, the capacity to get to it utilizing any device utilizing the web, it would give the previous the advantage for most organizations. Hosted QuickBooks Desktop is that arrangement. With hosted QuickBooks Desktop, the product is installed on an organized worker of an outsider specialist co-op through which the product can be gotten to utilizing any gadget with an internet browser. Such a host can provide the necessary QuickBooks Desktop adaptation including QuickBooks Desktop Pro, QuickBooks Desktop Premier, QuickBooks Desktop Enterprise Solutions, and others utilizing Remote Desktop Protocol. 

Aside from getting to any form of QuickBooks without capital ventures, QuickBooks hosting administration defeats large numbers of the inadequacies of both QuickBooks Online and QuickBooks Desktop. 

  • Concurrent admittance to numerous clients to a data file on QuickBooks Desktop. 
  • Worked on file imparting capacities to a continuous following office. 
  • Better asset the board. 
  • Decreased spending on foundation and the executives’ costs. 
  • Solid security and data backup.
Need Professional Help?

In case you get stuck anywhere while conducting the conversion, you can connect with our experts on smbaccountants.com option as they are available to help 24/7.

FAQ

  1. Do I have to make Internet Explorer the default browser to convert QuickBooks Online to Desktop?

    Yes, you have to make your Internet Explorer browser the default one. By making it the default browser, you won’t get any issues when converting QuickBooks online to desktop.

    To doing this, the steps are:-

    1. Open the Internet Explorer
    2. Go to the Gear icon
    3. Select Internet Options
    4. The window named Internet Options open up
    5. Click on the Programs tab, under Opening Internet Explorer heading
    6. You have to click on Make Internet Explorer by default browser.

  2. Is it required to do a backup before converting QuickBooks online to desktop?

    The backup is as important as you have crucial data that you can’t lose. So for the safer side, You must take a backup and make copies to save it in different locations. It helps you restore your data in case of data corruption or data loss while converting QuickBooks Online to Desktop.

  3. What if there is some error when I convert QuickBooks online to desktop, then how to fix it?

    In this case, you have to resolve the error first. So, it won’t cause any harm to your data. After that, convert your data from QuickBooks online to desktop. You can also connect with the helpdesk team if you are facing more trouble in converting your data.


Further Reading