We are going to discuss the step-by-step procedure for how the employee record is deleted or hidden employee’s name from Employee List.
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Expected Result
Employees will either be deleted or hidden from Employee List.
Common Assumptions
If the employee is removed from Employee List, that employee doesn’t carry the balance or they are not used in any of the transactions, at least once.
Transactions include the below-mentioned points:
- Regular check
- Timesheet data
- Paychecks
Important to Remember: An employee setup having wages or pages associated with it won't be deleted if QuickBooks Desktop Payroll Assisted Service is what you have.
In case you have created an employee setup in duplicate setup or an error, then you should get in touch with the QuickBooks tech support helpdesk for assistance to get the issue resolved.
Deleting Employee Name for QuickBooks
To hide or delete the employee from the Employee List in QuickBooks, You need to follow mentioned below steps:
Total Time: 10 minutes
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Step One
Firstly ensure that employee record is located
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Step Two
Go to QuickBooks Desktop and click on Employees and then on Employee Centre
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Step Three
Then go to employee name and right-click on it
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Step Four
Click on Delete Employee>> Click on OK
Important to Remember: In case you are aware of the transactions that are associated with the particular employee, then you can easily delete it and remove that employee. Make sure you do this only if the removal of transactions is not going to affect the books.
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Step Five
Hiding or making the employee name inactive:
Make sure that employee record is located first
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Step Six
Go to QuickBooks Desktop and then select Employees and then Employee Center
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Step Seven
Then choose the name of the employee
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Step Eight
Go to the window of Edit Employer and choose the check box that says Employee is inactive
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Step Nine
Click on OK and the name of the employee will not appear anymore in Employee List
If an employee is made inactive or hides by you then you have to right-click on Employee List and then choose Show Inactive Employees, to see or check them.
Deleting, deactivating, or terminating an employee from Intuit Online Payroll and QuickBooks Online Payroll
An employee that was not completely paid can be deleted, such as a person who was inadvertently set up or have not at all worked actually. Employees having pay history or paychecks cannot be deleted. You can always change their status to something else not an Active if you go by the instructions.
Important to Remember: Make sure that employee's pay history or paychecks are not deleted by you while trying to delete the employee completely from your account. This is restricted because pay records are the vital and integral part of any of the account's data and you won't be able to restore the information that was deleted.
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