With QuickBooks, you can easily get your payroll calculated manually. If you are opting this option, then you have to get the transactions recorded in order to ensure that your books remain in order. This is done typically through the journal entry, and we are going to understand the same here.

Manually Enter Payroll in QuickBooks

So to get started with recording of payroll transactions in QuickBooks, you have to firstly get the journal entry created for transaction. To do this, you have to login to the QuickBooks account of yours and the choose the icon which is of plus shape; after that select Journal Entry and then select the paycheck’s date, after that get the number entered for journal entry.

Any number can be chosen for journal entry, because this is done for the purpose of reference and does not have any impact on actual entry.

Once the number is selected for the journal entry then you have to get the appropriate credit and debit entered for the account.

Entering Payroll via third-party

Do not forget that you can also take help of third-party payroll service, so in that case you should get in touch with the service provider and provide them the information which is needed such as withholding amount and also the check number which is used for paycheck. If you have to issue the payment stub, then get the check with the split lines recorded.

You can do this by:

  • Firstly logging in to the account
  • After that selecting the icon which is plus shaped
  • After that under the Vendors select the Check
  • Now from here you are able to list bank account as well as input of check number which is used in Date’s list for reporting the payroll

In the field of Pay to the Order of you have to get the employee entered for whom you are willing to issue the paycheck. Then in the field of Amount enter the amount you have to pay to employee through paycheck.
Optional field of Memo is also present there, which could be used for the purpose of references. In case the employee is leaving then you may have to get the memo included such as, Last Paycheck.

The best part is that there is no need to enter the information everytime you are issuing a new paycheck to the employee. Option of Make Recurring will allow you to create the recurring payrolls.

Once you put a check mark at this box, all you have to do is just enter the template name and then set the type as Unscheduled, after that you can tap on Save Template, so that it can be stored in QuickBooks account for future reference.

In case you are willing to enter individual checks manually from third party’s vendor paycheck and you wanted to know how this is done?

If you are facing these issues, then without thinking twice just get in touch with the SMB QuickBooks tech support helpdesk on ?smbaccountants.com. We assure you that staff at SMB QuickBooks customer support team will not disappoint you.


  1. How would I be able to manually enter the payroll in QuickBooks?

    To do this manually, you have to click on the “Help” option first from the top preferences of the window and then choose the QuickBooks Help (or you can press the F1 button). Go to the Search field and write “Manual Payroll” and then hit your next press on the Enter key on your keyboard. After that, choose the “Calculate payroll manually” option.

  2. What QuickBooks calculate payroll defines?

    It defines that decimal QuickBooks leads to automatically interpreted with times entries just like a decimal fraction. For instance, when you enter 4:30, QuickBooks changes over your entrance to 4.5 (4 and one-half hours). Minutes QuickBooks naturally deciphers time sections as hours and minutes.

  3. Who manages the payroll?

    A money or HR staff individual gets access to prepare the Payroll Calculation Sheet a few days before payday. The person signs the sheet to guarantee that the individual in question has set it up.

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