How to Print Multiple Invoices in QuickBooks Desktop

QuickBooks allows the feature of printing multiple invoices to save you time. You can easily print or email batch invoices to the clients in a few clicks.

While working on QuickBooks, there might be instances when you have to print dozens or hundreds of invoices. Printing all of them one by one will surely be the most time taking and tedious job. But with QuickBooks, you can easily print all of them together at once.

By going with this method, you will be able to not just save your time but efforts also. But now the question is how do multiple invoices get printed at once in QuickBooks?

How to Print Multiple Invoices in QuickBooks Desktop

1. First Method: Understand The Process To Flag The Invoices

  1. Make sure that invoices are flagged by you for this particular task
  2. This could be done by tapping on the icon of Plus (+) along with the ‘Invoice’
  3. Then get the invoice completed normally as you do
  4. In case you are willing to email this to your customer make sure that the email address of the customer is also added to it. Also, check the box for “Print or Review” or “Send Later”
  5. Tap on Save then to get the invoice saved
  6. Then repeat the same for all the invoices you want to print.

2. Second Method: Print All The Invoices In QuickBooks At Once

  1. Firstly, go to the dashboard of QuickBooks and then choose Sales, and after that All Sales
  2. Here, tap on the drop-down menu of Filter, after doing that you will be able to get the invoice type, delivery method, customer, dates, and status entered
  3. Then tap on the box that is located next to transactions and of which you are willing to get the print. As you are doing the printing for multiple invoices then you have to select each invoice for which you wanted to take out the print
  4. After this is done, tap on the drop-down menu of “Batch Actions” and choose “Print Transactions”.

All the selected invoices will now be printed by QuickBooks. All these invoices can also be sent through email, all you have to do is select “Send Transactions” and not “Print Transactions”, from the drop-down menu of “Batch Actions”.

Once the process gets finished, all the transactions could be seen in the window of “All Sales”. Email column could also be added to this window, all you have to do is just click on the icon of gear and check the box present next to the Email.

If you click on the icon of gear once again, then the window will get closed. If you are willing to get the email address added to the transaction, then click twice on the transaction and then get the email address of the customer added to it, and then tap on Save and close.

This option will help you to get rid of the pain of creating the invoices manually and getting their output one by one. The steps that we have discussed here will help you to create and get the print of multiple invoices at one time.

How to Print all Invoices for a Specific Customer

You can print every invoice associated with a specific customer through the Income Tracker in your Customers menu. Let me show you how:

  • From the Customers menu, select Income Tracker.
  • Under Status, choose Overdue or Open Invoices.
  • To print invoices, select all the invoices under each tab.
  • Select Invoices from the Batch Actions drop-down menu.
  • To print those invoices, click the Print button on the Print Invoices page.

How to Batch Print Invoices in QuickBooks Online

  • To batch print invoices in QuickBooks Online, hover your cursor over the “Sales” link in the Navigation Bar.
  • When you click on the “All Sales” item in the side menu that appears, the page to the right will open.
  • Select the checkboxes next to the items you wish to print.
  • The “Batch actions” menu appears above the transactions list.
  • Select “Print transactions” from the drop-down menu to launch a new tab or window that displays the selected forms in a PDF viewer.
  • To print the forms, click the “print” icon after previewing them, or right-click a preview to access the Print menu.
  • When you are done, close the tab or window to return to the “Sales Transactions” page.
  • If QuickBooks Online asks you to print the selected transactions, you can click “Yes” or “No” in the dialogue box that appears.

Issues Users Face While Printing Multiple Invoices

While printing multiple invoices you may face issues where you may get the message that says, Service Temporarily Unavailable or your request can’t be serviced as the server is unavailable temporarily due to capacity problems or due to maintenance downtime.

If you have any issues or concerns related to any of the problems related to QuickBooks, then without any further delay get in touch with the SMB QuickBooks tech support helpdesk on smbaccountants.com.

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FAQs


  1. Can QuickBooks Support Multiple Invoice Printing?

    Yes, you can reprint multiple invoices with the below points:

    💠 Locate Customers Option
    💠 Hit on the Income Tracker.
    💠 Now select Open Invoices, Paid Last 30 Days, or Overdue Option.
    💠 Click all the invoices below each option you need to print
    💠 Hit on the drop-down named Batch Action and then select Print Selected

  2. How can I email and print multiple Sales forms instantly in QuickBooks Desktop

    Here are the steps to send multiple invoices now:

    💠 Choose the Sales option.
    💠 Click on the All Sales button.
    💠 Choose the checkboxes regarding the transaction you need to print or email.
    💠 Click on the drop-down named filter and filter by transaction status, type, customer, or date.
    💠 Hit on Batch actions
    💠 Select Send transactions or Print transactions

  3. How can I email the multiple invoices in QuickBooks Desktop

    💠 Choose the Sales option
    💠 Locate the Toolbar to Click All Sales
    💠 Discover the marks of the field listed on the left side of the transactions
    💠 Click on drop-down named batch actions and then select the following:
    —🔹 Print transactions to print selected invoices.
    —🔹 Send reminders to the marked email invoices.

  4. How can I mark the sales form to email for printing in the future?

    💠 Open a transaction form.
    💠 Click Send later to email.
    💠 Hit on the Print button and then print later for future purposes
    💠 Once done, choose Save to close the printed transaction.


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