QuickBooks is commonly considered the best accounting management program to use when it comes to designing, issuing and arranging repeat customer invoices. All QuickBooks editions now allow you to easily display and edit bills, invoices, and seller accounts.

You can also build invoice templates with certain fields with a specific look and feel for particular customers. After you have created your invoices in QuickBooks, the software automatically emails the invoice to the customer once the ledger entry has been made in compliance with the approved timeline.

What are recurring payments in QuickBooks Desktop?

Recurring payments in QuickBooks allow you to automatically price your customers on a schedule you set every day. Recurrent payments are known as the AutoPay payment method. The patron has permitted a retailer or service provider to subtract bills for products or services from the financial institution account of the consumer each month or to automatically award his credit score card in the sum due every month. Moreover, setting up recurring payments in QuickBooks saves you time, keeps you organized and reduces the risk of data entry errors.

How Action button helps in Recurring payments

To circumstantially edit, suspend, remove, and resume will schedule, you can use the Action button. Recurring payment always has an Edit motion so that you can change all time table settings except for customers, agenda ID, and custom first charge settings. Payment plans can also be edited before their begin date so that you won’t see the Edit movement after that date.

Must know about the given pointers before you plan to set up recurring payments in QuickBooks Desktop

  • Schedule automated invoice creation, payment processing – credit card or ACH using your chosen system, emails to customers and direct posting to QuickBooks.
  • Split invoicing and payment dates, have different invoice processing dates, then payments received for them.
  • Prorate invoices, and then invoice all subsequent invoices in full.
  • Add item details that have been modified automatically – any time invoices are produced displaying the Invoice Date, Day before Next Invoice Date or Due Date.
  • Defines when and how many Past Due Invoice Notification emails will be sent on every regular invoice before the customer has paid you.

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You can have QuickBooks mechanically create and pay invoices for every real charge. In this guide, you come to know set up of recurring payments or transactions like routine expenses and also make the maximum of recurring templates in QuickBooks Desktop. You can also do that for any transactions besides customer payments, bill payments, and time activities.

Are you looking forward to the information about How to Set up Recurring Payments in QuickBooks Desktop? But have not got much information and you are not able to fix it out. Here is the detailed information so that you can implement it on your own. In case, you are stuck or need any kind of assistance then do connect with the QuickBooks helpdesk team. As we at smbaccountants.com are available 365 days a year to help you by providing all the solutions for your issues or queries. Feel Free to Chat with Us or Call on +1866-5400-865

Steps to set up recurring payments in QuickBooks Desktop

Look at these steps to learn how to set up QuickBooks’ recurring bill to make your customers’ payments simple and fast.

Total Time: 3 minutes

  1. Head To Gear Icon

    The very first go to Gear icon that you can see at the top Next, select and click on the Recurring transactions, Then hit the new button

  2. Select Sales Receipt

    Select the sales receipt that you find under Transaction Type, Then Hit OK Button

  3. Enter the Template Name & Select Scheduled

    Now enter the template name and select Scheduled as the habitual type, then Choose the desired Customer

  4. Select Monthly within The Interval section

    Select Monthly on day first of every month within the Interval section

  5. Enter Dates

    Then enter the starting and ending dates

  6. Select The Payment Method

    After that select the payment method according to your choice

  7. Fill Required Information

    Type the asked information

  8. Save Template Button

    At last, click on the Save template button.

How to Delete Multiple Transactions in QuickBooks

You can manage recurring payments within the payments center that provides entry to all schedules entered in your Pay Simple system. This also includes schedules entered through you and your staff as well as ones entered by way of your clients. Managing recurring transactions is not as difficult as dealing with irrecoverable errors in QuickBooks.

Here’s a way to manage recurring transaction and payments:

  • Initially, open settings
  • Select Recurring transactions within lists
  • Choose the desired habitual bill that you wish to control
  • Now you know how to recreate ordinary invoices and ways to control or manage habitual transactions.

Infographic to Set up Recurring Payments in QuickBooks Desktop

How to get in touch?

So, you can handle the entire payment cycle within the software. All you need to do is to connect up a schedule with the client.

Moreover, if you are looking for more information or have any issue regarding how to set up recurring payments in QuickBooks Desktop then it is suggested you get in touch with QuickBooks technical support toll-free helpline number smbaccountants.com . You can get assistance via live chat or by dropping an email at this email address . Technical supports are available 24*7 to assist and provide you the relevant solution for your queries and problems.


QuickBooks lets users receive fast and safe payments from their clients based on agreed-upon conditions. With a great feature of recurring payments that helps you to eliminate the chances of missing future payments or save your time by setting up an automatic recurring payment in QuickBooks Desktop. Easy setup steps are provided here.

  1. How do I set up Recurring Payments in QuickBooks?

    In the beginning, go to the Gear menu located at the top. Choose the Recurring Transactions and then hit the new button. Select the Sales Receipt under the Transaction Type and then hit Ok.

    After that, enter the name of the template and choose the Scheduled as the habitual type. Select the customer and then pick Monthly on the day first of every month from the Interval section. Fill out the appropriate starting and ending dates. Choose a preferred mode of payment. In the end, hit save template after entering the prompt information.

  2. How do I manage recurring payments in QuickBooks?

    Go to the Settings. Choose the Recurring Transactions under the Lists. Select the habitual bill that you wish to manage. And then recreate an ordinary invoice and manage your habitual transaction.

  3. What is the Action button in Recurring payments?

    The Action button can be used to circumstantially change, remove, suspend, and resume each schedule. For a recurring payment, you can still see the Edit motion to be had, and you can change all time table settings except for clients, agenda ID, and custom first charges settings. You can edit payment plans only before their start date so that after that date you will not see the Edit movement.

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