How to Integrate Expensify with QuickBooks?

Integration of Expensify with QuickBooks can be a great help for users in terms of saving time as well as money in manual work. It also helps in increasing accuracy and reduces fraud risk. Get a complete explanation about this integration via this blog post.

Expensify is the only partner of AICPA that tracks receipts and manages the expenses. Recording of expenses couldn’t get simpler and more efficient. One of the unique features of Expensify is one-click receipt tracking where an expense can be recorded by merely taking a snap and all the data of the bill such as customer name, amount, date, etc are automatically entered by the Expensify software.

Also, all the credit transactions are automatically mapped with their receipts. There is a facility for multi-layer approval.

Through Expensify every single step of receipts right from expense management to tracking of the receipts through reimbursement can be automated. But, the biggest advantage of the Expensify app is that it can be easily synced with QuickBooks. Certain steps need to be followed to sync the QuickBooks and Expensify.

Supported Triggers and Actions

Triggers

New Report Triggered when a new report is created.
New Account Triggered when you add a new account.	New Bill Triggers when a new bill is added.
New Customer Triggered when you add a new customer.	New Estimate Triggered when you add a new estimate.
New Expense Triggers when a new expense is added.	New Invoice Triggered when you add a new invoice.
New Invoice Triggered when you add a new invoice (with line item support).	New Sales Receipt Triggered when a new sales receipt is added (with line item support).
New Payment Triggered when a payment is received (with line item support).	New Purchase Order Triggers when a new purchase order is added.
New Sales Receipt Triggered when a new sales receipt is added.	Updated Customer Triggered when an existing customer is updated.
New Vendor Triggered when a new vendor is added.

Actions

Export Report to PDF Given a Report ID (from a trigger), export that report to a PDF document.	Find Report Retrieves a specific expense report, using the report's number.
Create Expense Report Create an expense report	Create Single Expense Creates a single expense item.
Create Bill (Item Based) Create a new bill, optionally tied to a customer.	Create Bill (Account Based) Create a new bill, optionally tied to a customer (with line item support).
Create Bill (Item Based) Create a new bill, optionally tied to a customer (with line item support).	Create Credit Memo Creates a new credit memo.
Create Customer Adds a new customer.	Create Estimate Create a new estimate (with line item support).
Create Time Activity Creates a new single-time activity.	Create Product/Service Creates a new product or service.
Create Journal Entry Creates a new journal entry.	Create Invoice Adds a new invoice (with line item support).
Create Sales Receipt Adds a new sales receipt (with line item support).	Create Payment Creates a new payment, optionally linked to an invoice.
Create Purchase Order Creates a new purchase order.	Create Refund Receipt Creates a new refund receipt.
Send Invoice Send an existing invoice.	Send Sales Receipt Send an existing sales receipt.
Find or Create a Vendor Finds or creates a specific vendor.	Update Customer Updates an existing customer.
Update Invoice Updates an existing invoice (with line item support).	Create Vendor Adds a new vendor.
Find Account Find an account by name.	Find Customer Find a customer by name or email address.
Find Invoice Find an invoice by number.	Find Product(s) Find a product by name (with line item support)
Find Vendor Find a vendor by name.	Create Expense Report Create an expense report
Find or Create a Vendor Finds or creates a specific vendor.

The Way of Integrating Expensify with QuickBooks

Set Up an App

Launch the App by clicking on Expensify

Search and click on Expensify and then click on Launch App. You will be taken to the next page where you need to select set up a policy.

Enter The Policy Name

Enter the policy name and add all the details of the policy under the;
=> Step 1 – Basics.
=> Step 2 – QuickBooks/ FreshBooks select connected to QuickBooks Online.
=> Step 3 – Categories Select the categories that you want to expose your company employees to.

Select The Transactions

Once done you can select the transactions you want to generate the report for and then the same can be exported to QuickBooks.

Check The Transactions Synced

On the QuickBooks Online Banking page you can see all the transactions synced to.

Thus, Expensify can be integrated with QuickBooks in the aforesaid manner. If you are facing any problem then you may get in touch with our QuickBooks Technical Support team. We have a pool of trained professionals who can help you resolve your query efficiently.

Frequently Asked Questions

Does Expensify easily integrate with QuickBooks?

Yes, Expensify can be integrated with QuickBooks Desktop running on a shared company drive, a single desktop user/person, or a remote desktop from a third party. In each case, the steps for integration would be very different. Running QuickBooks on a third-party remote desktop will be the best choice, as it makes Expensify and QuickBooks remote access, making it easier for accountants and administrators to handle workflows more effectively.

How does Expensify work with QuickBooks?

In QuickBooks, Expensify provides real-time reporting of expenses. This minimizes the entries that have to be made by accountants or employees as the process for export costs is largely automated. Here are some ways to work seamlessly with Expensify and QuickBooks to help companies go paperless in financial management.

What are the features of Expensify?

Expensify simplifies the process of expense management with automation to a greater extent. It offers a variety of features that help companies implement an efficient system that minimizes manual expense management efforts.

Imports credit card data
Integrated reimbursement management
Innovative receipt scanning
Workflows and customization
Innovative receipt scanning
Expense reconciliation

Integrate Expensify with QuickBooks