Look for the transactions due to which liabilities are caused:

  1. Go to the Reports, select Employees and Payroll and after that select Payroll Liability Balances
  2. If needed get the report date range changed
  3. Tap on the amount in order to see the detail report that has all transactions
  4. Once these transactions are deleted, your liabilities will also be gone.

Deleting the transactions will surely have effect on accounts and it may not be the same as you wanted.

If the liabilities are paid by you in the window of Write Check, then:

  1. Take the backup of your company file
  2. Then search that payment that was made through the Write Checks and then get the amount paid noted somewhere and also the expense account that was used
  3. Now go Payroll Center and then put the checkmark at every liability that is overdue and for which the payment was done through the write checks
  4. Tap on View/Pay button that will bring the liability check up
  5. Tap on the tab of Expense
  6. Then go to the column of Account and then tap on the menu of drop-down, after that choose account which was previously used through the Write checks. In the field of Amount, get the negative amount entered that is same as the liability check amount
  7. Tap on the button of recalculate in order to make check amount zero
  8. Click on the Save and Close.

Meaning of Payroll Liability

Same as the other liabilities, Payroll Liabilities are also the amount which is not paid by you but you owe it. This includes the amount of payroll tax which is withheld with you from employees or your company owes it as the payrolls result. Amount that is tracked on the pay checks by using the payroll item is also included in Payroll Liabilities.

Examples of the same are listed below:

  1. Contributions of Health Insurance
  2. 401(k) contributions
  3. Garnishments used in child support
  4. Union dues.

Common Questions and Issues users face

  • You may ask question that how the payroll liabilities adjusted in QuickBooks?
  • How payroll liabilities are set in QuickBooks?
  • How the pay check is corrected in QuickBooks?
  • What should one include in the Payroll Liabilities?
  • How the payroll is recorded in QuickBooks?

Infographics to Zero Out Payroll Liabilities in QuickBooks

Infographics to Zero Out Payroll Liabilities in QuickBooks
Infographics to Zero Out Payroll Liabilities in QuickBooks

Need Professional Help?

To get the correct and satisfactory answer of all your Whys, just get in touch with the SMB QuickBooks technical support team on ?smbaccountants.com. We guarantee you that the solution provided by the SMB QuickBooks tech support helpdesk will enable you to get rid of all the issues related with QuickBooks.


  1. How do I clear a Payroll Liability sum in the Payroll center?

    The first thing you have to do, click on the “Employees.” Then enter your next click on the  “Employee and Payroll” option. From the drop-down preferences, click on “Payroll Liability Balance.” In any case, if you locate some credits to continue to get the “payroll Liability”   refund check. If you are unable to find out the credits, then make a manual bank deposit.

  2. Would be payroll liabilities zero out?

    In the end, you find out all liability accounts should be zeroed out because they should be paid.  In any case, if net compensation is paid to the employees. All that employees’ co-ordinate with the calculation of net pay in payroll as a comparison to the wages payable account leads to zero out.

  3. Why are payroll liabilities unable to show up in QuickBooks?

    The liability accounts you found are usually marked as an inactive file. The beginning or ending period dates will update on the “Liability Check” which is used to pay a payroll charge obligation aren’t right. There is no payment plan that has been set up just for the payroll tax liability. The company file update to the latest version from the earlier version.

Further Reading