The Conversion Process of Netsuite Data Into QuickBooks.


QuickBooks is the first choice for many small businesses in need of bookkeeping software. Users can keep track of their earnings and outgoings, link their credit card and bank accounts, and generate financial reports including income statements and balance sheets. On the other hand, core accounting and finance operations are combined with effective compliance management in NetSuite. You can swiftly create statements and disclosures that adhere to a variety of financial regulatory requirements, including ASC 606, GAAP, SOX, and more when you have real-time access to financial data. Even though both NetSuite and QuickBooks provide software aimed at assisting businesses in managing their accounting procedures, there is a substantial difference in the breadth of functions.

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Examining NetSuite More Closely

For businesses aiming to improve operational efficiency across the board, NetSuite offers a comprehensive portfolio of business solutions beyond accounting, including CRM, e-commerce, HR management software (HRMS), professional services automation, and more.

  • It gives business data in real-time and doesn’t call for additional IT infrastructure because it was designed for the cloud.
  • With the ability to handle cash flow and revenue, automate quote-to-order fulfillment, and integrate planning and budgeting, NetSuite serves as an end-to-end accounting solution. 
  • It has features that go beyond simple bookkeeping and may help cut down on the requirement for additional staff.

Advantages of QuickBooks

One of the numerous advantages of QuickBooks is that new features are frequently added, and the application is continually being improved. Here are some advantages:

  • Since, QB supports bookkeeping, including managing invoices, paying bills, and very basic cash flow tracking, it works well for some small firms.
  • QuickBooks is capable of coming up with clever workarounds for the limitations, but these fixes are invariably accompanied by a maze of manual journal entries, muddled spreadsheets for the recognition schedule, and a hazy or nonexistent forward sight.
  • Third-party services are integrated into QuickBooks. You can add applications for a wide range of business sectors.
  • QuickBooks is simple to use. You don’t need to be an expert in taxes to understand how the system operates because it will guide you as you become more accustomed to using it. 
  • QB offers a fantastic forum section where you can ask questions, obtain support, or even engage in live chat with agents if you need more assistance.
  • QuickBooks has a payroll function. You may configure payroll to run automatically in QuickBooks, and the software will compute, file, and pay taxes on your company’s behalf. 
  • This is one of its many advantages that you can manage perks as well from your Account.
  • QuickBooks is reasonably priced. Depending on how many users need access to the account, whether you need to manage staff costs or pay bills, and how many users you need, small business subscriptions can cost anywhere from $25 to $180 each month.
  • Reporting and reminders for payments are offered by QuickBooks. General Ledger, Account List, Recent Transactions, Balance Sheet Comparison, Balance Sheet, Profit and Loss, Reconciliation Reports, and other reports are among the many that are available in QuickBooks.
  • Invoicing is a feature of QuickBooks Payments, a versatile online payment system. You can even establish recurring invoices to make things even simpler for you.
  • With its Cash Flow Planner, QuickBooks enables improved cash flow management. This makes it easier for firms to plan their budgets and predict where they will go. 
  • The ability to use QuickBooks on a phone or tablet is an additional perk. Even better, QuickBooks will backup all of your data to the cloud and sync it across all of your devices.

Important Factors that drive the conversion from NetSuite to QuickBooks

Having gotten a fundamental understanding of NetSuite and QuickBooks, the following section will teach you some of the most important criteria used to decide why the migration of NetSuite to QB is essential. The important elements influencing the switch from NetSuite to QB are as follows:

Pricing

Depending on your needs and the kind of solution you want, the price will change. There is also a one-time installation charge for the initial setup in NetSuite. You might include new features, modules, and users as your business grows. In the case of NetSuite, since they like to choose among options with upfront prices, some businesses may find this to be inconvenient. On the other hand, QuickBooks provides a range of goods and services and it is more popular because of its low pricing in comparison to NetSuite.

Effortless Use

The NetSuite Dashboard contains a lot of information, which could make new users feel disoriented. Your user access privileges will dictate what information you have access to, but the presentation will always be the same. However, you may access other areas of the application, such as costs, reports, and payments, using the menu tabs at the top.

The QuickBooks Dashboard is similar to NetSuite’s in that it provides quick access to a wealth of data. Instead of using menu tabs at the top of the screen, QuickBooks has a left menu bar that lets you navigate to various areas of the application. Each has a distinctive style, with the QuickBooks dashboard having a more uncluttered appearance. It might be necessary to activate some of its functions via the Settings menu.

Help with Bookkeeping

Customers of NetSuite will very definitely need to rely on third-party bookkeeping companies, in contrast to QuickBooks, which offers its virtual bookkeeping service known as QuickBooks Live. Even though QuickBooks Live bookkeepers cannot assist you with routine bookkeeping, they can help you with setup and cleanup to keep your records tidy which is also very essential to running business operations smoothly.

Features

Both NetSuite and QuickBooks offer software to help organizations with their accounting processes, but the range of functionality that each offer differs significantly. You can link with your banking institutions and manage your accounts payable and receivable with the aid of NetSuite. Additionally, it features a sizable report library with parent and subsidiary reports that may be viewed in either the user’s home currency or the company’s currency. Besides, anyone, from a freelancer to a small corporation, can use the QuickBooks product line’s wide range of solutions.

Flexible Integrations

Regardless of the accounting software you choose for your business, look for a system that provides the connectivity and flexibility you need. NetSuite establishes links with a wide range of well-known providers of business software and facilitates seamless interactions with all of its ERP solutions. If you employ other suppliers to handle your operations, you can use NetSuite’s open APIs to add more connectors. However, of the 650+ business app connections offered by QuickBooks, two of them QuickBooks Payroll and QuickBooks Time can be accessed directly from the QuickBooks mobile app.

Usage

Cloud-based financial management tools are offered by NetSuite and QuickBooks to help firms operate their operations. QuickBooks is exclusively used as an accounting solution for small businesses and is mostly focused on financial management. On the other side, NetSuite offers a comprehensive array of enterprise-level solutions that go far beyond Accounting and Finance.

For small businesses searching for an affordable and straightforward tool to track and manage their finances, QuickBooks is fantastic. If you’re an entrepreneur or simply looking for an inexpensive and efficient solution to manage your books remotely, you should think about buying a QuickBooks license.

The aforementioned main elements will make choosing between NetSuite and QuickBooks simple for your business.

Customer Service of NetSuite and QuickBooks

In addition to their sizable knowledge bases, NetSuite and QuickBooks offer live customer support via phone and chat. Let’s examine how their support differs from one another:

Tech Help: NetSuite offers toll-free, round-the-clock phone support for all countries. Conversely, QuickBooks provides support from 6 AM to 6 PM during business hours (PST) Mon.-Fri.

Training Program: NetSuite offers live and online training by the NetSuite training department and by partners, whereas QuickBooks offers live or online training by QuickBooks trainers and by partners.

Online Customer Support: A thorough knowledge base is available to all NetSuite users as well as online user groups. The extensive QB knowledge source is now available to QuickBooks users. 

NetSuite records you can convert into QuickBooks

NetSuite Entities to Quickbooks

ContactJob
CustomerPartner
EmployeeVendor
Group

NetSuite Activities to Quickbooks

EventTask
Phone CallProject Task

NetSuite Accounting to Quickbooks

AccountLocation
Accounting PeriodsRevenue Recognition Schedule
BudgetRevenue Recognition Template
ClassSubsidiary
CurrencyUnits of Measure
Department

NetSuite Transactions to Quickbooks

Bin Putaway WorksheetItem Demand Plan
Bin TransferItem Fulfillment
Build/Unbuild AssemblyJournal Entry
Cash RefundOpportunity
Cash SalePurchase Order
CheckPurchase Order Receipt
Credit MemoReturn Authorization
Customer DepositSales Order
Customer Deposit ApplicationTransfer Order
Customer PaymentVendor Bill
Customer RefundVendor Credits
EstimateVendor Payment
Intercompany Journal EntryVendor Returns
Inventory AdjustmentWork Order
Invoice

NetSuite Support to Quickbooks

CaseSolution
IssueTopic

NetSuite Items to Quickbooks

Assembly/BOM Item, including serial and lot numberedMarkup
DescriptionNon-Inventory Item for Purchase/Sale/Re-sale
DiscountOther Charge for Purchase/Sale/Re-sale
Gift Certificate ItemPayment
Inventory Item, including serial and lot numberedService for Purchase/Sale/Resale
Inventory NumberSubtotal
Kit/Package ItemDownload

NetSuite Communications to Quickbooks

MessageNote

NetSuite Miscellaneous to Quickbooks

Expense ReportOther Lists
Time Tracking

NetSuite Web Site to Quickbooks

Categories

NetSuite Tax Records to Quickbooks

Sales Tax ItemTax Type
Tax Groups

NetSuite Customization to Quickbooks

Custom ListsCustom Record
Custom Record Type

NetSuite Marketing to Quickbooks

NetSuite CampaignNetSuite Promotion Code
NetSuite Campaign Response

NetSuite File Cabinet to Quickbooks

FileFolder

Steps to Convert Data from NetSuite to QuickBooks

QuickBooks Desktop and NetSuite are two different products. Businesses that need to transfer data from NetSuite to QuickBooks need professional help because even though the two systems share some records in which many of them are with different names and they do so in a complex manner. The process is fraught with difficulties. The massive amount of diverse data that must be transferred from NetSuite to QuickBooks is one of the most difficult tasks. Information from the previous system that is available on QuickBooks, such as Customer List, Vendor List, Inventory List, Costs, Average Costs, Chart of Accounts, and Accounts Receivable, must be converted. There are many elements to take into account, and experts are ideally suited to handle the relocation. Let’s take a look at what migration from NetSuite to QuickBooks entails:

  • Acquiring requirements

There are three different versions of QuickBooks Desktop: QuickBooks Pro, QuickBooks Premier, and Quick Books Enterprise. So, before you convert data from NetSuite to QuickBooks, you will have to determine the best QuickBooks solutions and any add-ons if necessary based on the data on NetSuite and the features that the customer expects from their accounting system.

  • Data Import from NetSuite

To work with the historical data, compatible NetSuite records from NetSuite Entities, NetSuite Accounting, NetSuite Activities, NetSuite Transactions, and other data will be translated to a format that is compatible with QuickBooks. You will already have a license for the QuickBooks software at this point, and you can work with fresh data. You might have to make repeated entries on your old system for a while until QuickBooks has been tailored to your needs, depending on the volume of data and the intricacy of the conversion procedure.

  • Training and onboarding

Undoubtedly, QuickBooks is a simple application to use. However, familiarization may be necessary when switching from NetSuite to QuickBooks accounting. Once QuickBooks is installed on your systems, you can begin using it for simple tasks throughout the onboarding process. However, further help could be needed with the newly customizable Inventory Management, Field Service Management, and other advanced functionality workflows. Consult with QuickBooks professionals to customize the recently released features to your company’s needs and teach your staff how to utilize them.

  • Review of Migration Data

Once the migration is complete, confirm that QuickBooks has access to all the reports and related data that you need to export from NetSuite. The usage of third-party tools and APIs during the conversion is a possibility, and inconsistencies are frequently discovered. Maintain communication with your migration partner until you are certain that all the NetSuite data you require is present in QuickBooks while upholding data integrity. It may be necessary to relocate some data independently using tools or by hand.

  • Upkeep and Continued Support

The majority of QuickBooks migration partners will give you time to become used to the program before asking for your input. Use this time to investigate the features and identify any problems you may be having with QuickBooks. Additionally, you can make good use of this time to make sure that you have all the data which is necessary to carry out activities. If the legacy system is still functional and you require any more data, ask your partner to try and get it for you. Depending on your service level agreements (SLA) with them, some of the better service providers will continue to give help.

Besides all, our specialists will assist you with hosting your data on our high-availability servers in addition to assisting you in choosing and implementing the best QuickBooks solution for your company. We offer complimentary round-the-clock support via phone, chat, and email. When you’re ready to switch from NetSuite to QuickBooks, get in touch with us right away for any assistance.

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FAQ


1. In NetSuite, how do I configure bidirectional flows?

Make sure the data is allocated to the anticipated fields in your NetSuite instance’s mappings fields in QuickBooks. You can turn on the desired flows and either set a schedule for their operation or allow them to run as needed on demand after making sure all flows are set up as expected.

2. How can I connect NetSuite with QuickBooks?

Go to integrator.io’s Marketplace and look for the QuickBooks tile over there. You can type QuickBooks into the search bar for the quickest access. Locate the (Oracle NetSuite) QuickBooks – NetSuite template by clicking the QuickBooks tile. Then Select Install from the menu.

3. What NetSuite Data cannot be migrated to QuickBooks

Data from the following categories are not transferred from NetSuite:

♠. Consolidation of Banks (After the conversion, only one bank reconciliation will be required. You’ll receive instructions for doing this via email).
♠. Checks are transformed into journal entries
♠. Information about employees as of today
♠. Pay or deduction information specific to each employee
♠. Unique templates
♠. Transactions and jobs are not linked.
♠. Budgets
♠. Itemized Fixed Assets
♠. Exercise Tickets

Fields may not transfer over in some circumstances because they are incompatible. Such fields will need to be manually entered following the conversion.

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