Before starting with the QuickBooks vacation and sick time accrual one should know what accruals are generally accruals refers to the modifications in the expenses and revenues that occurred due to some reasons but are not tracked in accounts.

The QuickBooks Desktop software enables you to select between the types of paid accruals like the sick time or the vacation and it can be further utilized at the time of payment for the employees.

Certain things are to be set up while creating the paycheck with vacation and sick time.

  • The items of the payroll are to be set up for sick and vacation time.
  • The paycheck is to be associated with the items.
  • Adding the information related to the sick or vacation time in the profile of the employee.
  • Setting up the default vacation and sick for the newcomers.

How to Set up items of the payroll for sick and vacation time

  • Firstly open your QuickBooks software and go to the Lists menu at the top of the window.
  • Then choose the Payroll item list option from the drop down list menu
  • Next at the bottom left of the window choose for the payroll item option and click on the new button.
  • Further you need to choose the custom setup option and click on the new button.
  • After that opt for the wage option and click on the next button.
  • Now in this section you need to choose the salary options like if you give your employee’s hourly wages then choose hourly wages radio button else choose the annual salary option and click on the next button.
  • Then you need to choose the Vacation Pay or the Sick Pay and again tap on the next button.
  • Next you need to assign the name for item like the Annual Sick Pay.
  • At last select the expense account for which the item is to be reported and tap on the finish button.

How To Add Information Of Sick or Vacation Time In The Profile Of Employee

  • First of all navigate to the Employee Center and click twice on the name of the employee.
  • Then choose the Payroll Info tab and click on the Sick or Vacation button.
  • Next you will see a sick and vacation window has appeared. You need to type in the paid sick hours in Hours field that the employee can use.
  • Further select the sick time accrual period from Accrual period drop-down list.
  • After that you will see that you can select the accrual period in three different manner either at the time when the year starts, at every paycheck or on hourly basis paycheck.
  • Now when you have selected any one option among the three then fill in the details like for the hours accrued option type in the hours which are to be accrued.
  • Also you can choose the reset hours option when you wish to reset your sick hours for every new year.
  • Next type in start date for accrual year and fill in all the necessary information.
  • At last click on the OK button to save the changes that were made.

Issues Faced During QuickBooks Vacation And Sick Time Accrual

The user is not able to accrue the vacation time some users have issues regarding the rollover of vacation days and also some people face problem in creating the report for the vacation pay. So to solve your issues you can either follow the steps given below or can contact our SMB professionals for guidance and help. 

How to prepare report that displays the vacation pay accrued and paid out for employees

  • Firstly navigate to Reports menu and choose the Employees & Payroll section.
  • Then click on the Payroll Liability Balances option.
  • Next tap on the Customize Report option.
  • After that go to the Filters tab and choose the payroll item drop down list and then tap on the multiple payroll option.
  • Now you will be navigated to the Select Payroll Item window here you have to choose the payroll items and then tap on the OK button.
  • Further alter the display columns selection and click on the OK button.
  • At last tap on the Memorize option so that it can help you in future.

For more help on QuickBooks and related software, get connected to our SMB tech support team call us at ?smbaccountants.com.


Further Reading