QuickBooks Desktop accounting software has all the necessary features required for a business to run. It also enables you to copy your company file and all other data with or without the transaction details.

Also, it allows you to make or generate a new file by making a copy of the file that already exists. You should also ensure that if you are using the services like the payroll desktop service, E-pay or the direct deposits then the subscription should be active in only one of the company files.

When you copy a company file you will have the copy of all your templates, accounts, preferences and list from original company. QuickBooks allows you to make use of the utility named condense data and then remove the entire transactions.

Would it be advisable for you to Start a New Company File to Replace the Old One? 

Decreased QuickBooks Performance 

Whenever you have attempted all the investigating steps to get QuickBooks running as in the past, the reasonable advance to take is setting up QuickBooks for an existing company. Be that as it may, if you are encountering corrupted execution of your more seasoned QuickBooks adaptation, moving up to a higher rendition will not be the arrangement. For example, having execution issues in QuickBooks Pro will not address the issue in QuickBooks Premier. 

Approaching List Limits 

QuickBooks Desktop has a standard cutoff on the number of components in the rundowns. If you have nearly arrived at that cutoff, it is recommended you make a new company file from the existing one in QuickBooks. 

Data Damage 

On occasion, the company file can get harmed and nothing can chip away at it to fix it’s anything but even Rebuild Data Utility. For such a case you can restore the new backup, however, if that is additionally missing the solitary arrangement accessible is to start a new company file. 

Stop/Start Tracking Inventory 

Rather than setting up new things into the old company file make a new one. Due to tax suggestions influencing the technique stock is followed. It’s anything but conceivable to change stock things to non-stock part things, and you should not change non-stock things to stock things. 

Join Data for Multiple Companies into a Single File 

If you are following divisions in discrete company files and for the coming financial year, they must be followed utilizing one company file utilizing classes. Make a new company file and from the old files import records. Ultimately, set up the divisions as classes in a new company file and set up your initial adjustments. 

Focuses to Remember when you Export QuickBooks Data starting with One Company then onto the next 

  • As the company develops the company data grows and turns out to be more powerless against issues. If the file gets humongous, it’s anything but a decent advance to start a new company file in QuickBooks. 
  • The recorded subtleties are absent in the new company file yet stay in the more established one. Fare QuickBooks records like clients, merchants, and Chart of Accounts from old company file to a new one. Thusly, you need not set them up exclusively in the new company file. 
  • It’s difficult to start a new company file and will require following the means referenced underneath cautiously. Be that as it may, it merits the endeavors as future data defilement issues and in the long run, data misfortune can be kept away from. 
  • Consider taking an actual stock if you use stock and from that point, you need to start a new file. This ensures that there is a refreshed Quantity on Hand. 

Considerations Before Copying Company File

  • Prior copying the files you should ensure that the QuickBooks desktop software is installed properly on the system on which you will copy the files.
  • You should always ensure that you assign a new name to the company file on your old system so as to prevent the use of wrong file.
  • To avoid the loss of data it is recommended to assign the new name, prior to the restoration process rather than overwriting the company file as overwriting can lead to malfunctioning or data loss.
  • The users who have taken the subscription of the Payroll services should always have the updated tax table downloaded so that there is no issue when the files are moved.

How To Copy Company File With No Transactions

Step 1: In the first step, Make a Copy of the Present Company File 

  • In QuickBooks Desktop, open the company file whose copy you need to make. 
  • With F2 open the Product Information window. 
  • With the File, the Information area takes a gander at the area of the company file on the PC. 
  • Make a backup of the company file. 
  • Utilizing the backup restore it and rename it. A copy of the first company file is made with these means. 

Step 2: In the second step, Remove Transactions that are Copied into the Copy of Company File 

  • The restored backup is made with the same accounts, records, formats, and inclinations. To start over, simply erase the exchanges that were replicated. 
  • Now, you have to open the new company file to audit it. 
  • Open File menu and move to Utilities. Pick Condense Data. From that point if that you see a message to eliminate spending data, hit Yes. 
  • The next step is to choose  All Transactions and clicks on Next. 
  • Move progressively with on-screen guidelines to eliminate the replicated exchanges. 

Step 3: Ensure your Accounts are Completely Empty 

At the point when you have condensed the data with the above advances, then, at that point exchanges should be taken out from the file. To watch that accounts are unfilled, run a Transaction List by Date report. 

  • First of all, open the Reports menu and pick Reports Center. 
  • Quest for the Accounts and Taxes segment. 
  • Open the Transaction List by Date report. 
  • The date range is to be acclimated to start it before the most seasoned exchange in the file that was replicated. 
  • No exchange ought to be available in the rundown. if that there are, alter and erase them. 
  • Start a New QuickBooks Company File and Transfer Old Data in QuickBooks Enterprise, Premier, and Accountant 
  • For QuickBooks Accountant and Enterprise users, the element can be put to utilize to Start a new QuickBooks company file and move old data. 
  • Click on the File menu and pick New Company from the Existing Company File. 
  • Pick Browse and select the company file that you need to copy. 
  • Click on the file and afterward Open. 
  • Give an important name to this copy of the company file. 
  • Once done, select Create Company.

Next step is the restoration of the company file.

  • Firstly, go to the QuickBooks home window and from there click on the File menu.
  • Then tap on the option named Open or Restore Company for opening the open and restore window.
  • After that tap on Restore backup copy option.
  • Next you need to select the Local Backup option and tap on the next button.
  • Now navigate to the lookup drop down list and choose the location where you want the backup file to be created.
  • Next select the backup file of. qbb extension and save it on the location you want.
  • At the end, tap on save and close button.

The last step includes removing all the transactions from the copied company file by simply clicking on the file menu and choosing the utility group and tapping on the condense data option.

Issues Faced By the User
  • Users are not able create a copy of QuickBooks Company file.
  • Some users face issues like the transaction which were condensed and removed are still visible.
  • User is not able to duplicate the company file without the data.

To resolve all the errors related to QuickBooks, contact our SMB QuickBooks tech support team. For further queries, get in touch with our SMB QuickBooks Helpline ?smbaccountants.com.

Further Reading