How to See QuickBooks Invoice Payment History Report

Steps to see the list of Paid Invoices:

By running the Transaction List of the Customer Report and customizing it, you will be able to see the invoices that are paid already within the particular date range.

To do that:

Total Time: 8 minutes

  1. Step One

    Click on Reports

  2. Step Two

    Then select Customers and Receivables

  3. Step Three

    After that choose the Transaction List by Customer

  4. Step Four

    Then get the range of desired date changed in From and the To fields

  5. Step Five

    Tap on Customize Report present in right side of the upper corner

  6. Step Six

    Click on the tab of Filters

  7. Step Seven

    Then in left table of Choose Filter find as well as choose the Paid Status and then select Closed

  8. Step Eight

    Then get back to table of Choose Filter and then find the Transaction Type

  9. Step Nine

    After that tap on the drop-down arrow and then select Invoice

  10. Step Ten

    Then tap on OK in order to get the report running

Recording The Payment Received for The Invoice

Applying for the customer payments in QuickBooks lead to the closure of open invoices and also helps in maintaining the accurate records. If you accept the payment and do not maintain proper accounting records, then it may lead to the confusion as well as error when QuickBooks report is run by you or when the reconciliation of bank statement is done.

Customer name are organized by the Open Invoices and then they can be viewed in the window of Received Payments. In case the customer is having multiple open invoices, then you will be able to have clarity on invoice for which you are willing to apply the payment for.

  • Click on the Customers and choose Receive Payments in order to get the window of Receive Payments opened
  • Then tap on the drop-down menu of Received From and then choose customers name in order to see the list of the outstanding invoices present at the window of Receive Payments bottom
  • Ensure that payment amount is entered in Amount box and then also the date in Date box
  • Tap on drop-down menu to PMT Method and after that choose payment type. In case debit or credit card is used by your customer then make sure that card number is entered in the text box of Card No and in Exp Date box the expiration date
  • Tap on the drop-down of Deposit To and then choose the account where you are willing to get the payment deposited
  • Then put a checkmark on the box which is present at the invoice’s left, for which you wish to apply the payment for. Payment will by default get applied to invoice by earliest date
  • In the last tap on Save and Close in order to ensure that payment is applied

Common Issues and Questions that are encountered by Customers

The question that may arise at this stage is that, will you be able to run the report which is related to the specific customer and then will you be able to see their invoice number, payments that are applied for invoices, invoices, check number and payment date?

Need Professional Help?

To get the correct and satisfactory answer of the same, you should get in touch with our SMB QuickBooks technical support team. Our experts at SMB QuickBooks tech support helpdesk will ensure that all your queries and concerns are answered in best possible way. Call on smb_accountants.


Related Topics

Further Reading