In QuickBooks the invoices that are generated are in the text format for QuickBooks but the invoices are suppose to be in PDF format so that it is easy to download with a user-friendly environment and easy to be mailed to anyone.

Sometimes when the operating system is upgraded or updated QuickBooks gets the error where the form or a page is not converted in PDF format in such cases the PDF file is not generated and the error occurs in QuickBooks. To save a form in PDF format there is a option when a invoice is created to change the format of form.

In QuickBooks when the form is not saved in the PDF format there might be an issue with the windows update where the Microsoft XPS document writer is not updated to the latest version so that when an invoice needs to be converted in PDF format its not been updated according to the software.

How to Fix If form is not saving as PDF?

There are different options to convert a form in to PDF format: To Fix Error QuickBooks could not save your form as a PDF file follow the steps provided below:

Total Time: 3 minutes

  1. Run Window

    Select the run window and type Printmanagemant.msc and hit enter.

  2. Select The Printers

    Select the printers from the print server’s option to switch the format to be needed for converting the form to PDF format.

  3. Select Microsoft XPS document writer

    Select Microsoft XPS document writer and click on delete to remove it.

  4. Final Step

    Once the printer is installed with new version select the downloading file format to PDF.

QuickBooks PDF & Print Repair Tool will troubleshoot all the problems related to emailing forms, saving the PDFs or printing the transactions in QuickBooks Desktop.

You may have to run the QuickBooks PDF and Print Repair Tool if you notice any of the below mentioned problem:

  • Cannot connect with the XPS port, Microsoft XPS Document writer or currently selected printer
  • Cannot print to printer
  • Error: current actions are not getting complete by QuickBooks because of the missing component, like, Missing PDF file component
  • QuickBooks not responding
  • PDF converter is shown offline
  • Unable to directly print with QuickBooks PDF Converter
  • Device not ready
  • .PDF files unable to save
  • QuickBooks couldn’t save the reports and forms as .PDF
  • While reconciling the accounts, QuickBooks get freezed

In order to get the best results and before starting the steps of troubleshooting, don’t forget to run QuickBooks PDF & Print Repair Tool. Before you begin, don’t forget to update QuickBooks to the latest release.

Those who are using QuickBooks, no matter for how long, or early, must be aware of the problems that may impact the QuickBooks PDF functions like invoicing. Our QuickBooks customer support team is trained specially to answer all your problems and solve all the issues you are facing.

Our QuickBooks Technical Support team comprises of highly knowledgeable and tech savvy people, who knows how to handle the customer queries and solve them in no time. You can call QuickBooks tech support team through


  1. How can I troubleshoot the issue when you can’t save your form as a PDF?

    When you aren’t able to perform such actions then you try to save your form once again. Close all the other background running programs and then try to save the form. Make a note that if the form doesn’t display properly or correctly in the print preview then this could indicate a printing problem.

  2. Do Print & PDF Repair Tool fix QB couldn’t save the form as a PDF file and how?

    Yes, Print & PDF Repair Tool can fix QB couldn’t save the form as a PDF file. Here, how it can:

    You have to run the Print & PDF Repair Tool from the QuickBooks Tool Hub.

    Step 1 : Download and Install the QuickBooks Tool Hub

    💠 Close QuickBooks 
    💠 You need the most recent version ( to download 
    💠 When the download is complete then open the file (QuickBooksToolHub.exe)
    💠 Follow on-screen instructions to install and agree all the terms & conditions
    💠 Double-click the icon once the install finishes.

    Step 2 : Run the QuickBooks PDF & Print Repair Tool

    💠 Select Program Problems from the Tool Hub 
    💠 It takes a minute to run, select QuickBooks PDF & Print Repair Tool
    💠 Finally, try to email, print, or save as a PDF from QB Desktop again.

  3. What are the reasons behind why QB couldn’t save your form as a PDF file?

    There are various behind QB Couldn’t save your form as a PDF file include PDF file component is missing, PDF converter has become offline, the device is not ready, connectivity issue with a printer, reconciling accounts freezes QuickBooks, print driver host has stopped working, QB has become unresponsive, and more.

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