What is QuickBooks Backup Error Rebuild Data & How to Process It?

Rebuilding data in QuickBooks is a process to keep the accounts validated and out of concerns. Sometimes the accounts in QuickBooks do not respond correctly and miss certain transactions, names, deposited payments and accounts.

Before we start, it is important to know that rebuilding QuickBooks id different from resetting QuickBooks In this piece we will explain the reasons which arise to rebuild QuickBooks and also the process of rebuilding this lost data. You can go through the information and resolve you concerns.

Reasons for Rebuilding QuickBooks Backup Data File

  • There are various fatal errors when we use QuickBooks Desktop premier 2018
  • There are negative amounts being posted in some invoices and bills
  • The balance sheet reports have missing accounts
  • There are certain names and transactions which went missing from the data file
  • There are some payments which are deposited but does now show up in the accounts

Procedure to Rebuild QuickBooks Backup Data

To rebuild Quickbooks Data, You need to follow mentioned below steps:

Total Time: 10 minutes

  1. Step One

    Shut down all the programs which are running on the system and QuickBooks

  2. Step Two

    Select files menu > click utilities > Rebuild data

  3. Step Three

    You will be asked to backup the company file, tap ok

  4. Step Four

    Store the data of the company file in some external storage device. In case you have the data locally saved on the hard drive do not replace this backup instead save the back with a new file name

  5. Step Five

    In the backup screen, tap ok

  6. Step Six

    In case the process fails to complete, tap cancel

  7. Step Seven

    Make a copy of the company file and start the software rebuilding process again (make sure you do not use the original company file since it may lead to complete loss of data)

  8. Step Eight

    Once the process of backing up the data is finished, the rebuilding process will automatically start.

  9. Step Nine

    Tap ok to complete the rebuilding procedure

  10. Step Ten

    Reopen the software and then the company file:

  11. Step Eleven

    In the file menu start the company file

  12. Step Twelve

    Tap open to view the required company file

  13. Step Thirteen

    Now start reviewing all the reports and accounts.

  14. Step Fourteen

    After the process is finished, open the Qbwin log File which will display all the details of the process. Once you review this you will have the details of what all things are affected by the rebuild process.

QuickBooks is an important software which allows the business to grow in all the aspects. However, it is equally essential to know the software since it can be disturbing when an error pops up and we are unable to fix the issue. To resolve significant data errors you can rebuild QuickBooks from the above process.

Need Professional Help?

In case you want any assistance, you can contact our QuickBooks customer support team on smb_accountants and get assisted with the software from the professionals.


  1. Why do I require QuickBooks Backup Rebuild Data?

    There are a lot of reasons due to which you may require to rebuild your data in QuickBooks. Some of them are: missing transactions, names are lost from the company list, unable to save the transactions, receive error messages while using QB, balance sheet reports are not showing all the accounts, company file fails to open, and more.

  2. What are the free tools available to repair company data in QuickBooks?

    Some of the important free tools available to repair the QuickBooks company file and it is considered as one of the easiest ways to fix the damaged data instead of a manual process.

    The tools are:-

    1. Reboot.bat
    2. QuickBooks File Doctor
    3. QuickBooks Component Repair Tool
    4. QuickBooks Install Diagnostic Tool.

  3. How do I manually fix the company file by rebuilding the data in QuickBooks?

    In case you are comfortable with fixing the error manually that you can fix them from the Verify results window. Before that, make sure you create a backup of the company file. Now, apply the steps: First, go to the File menu and select the Utilities tab >> Verify Data. Allow the tool to verify the file for any data issues. Select expand all to see errors from the Verify Results screen.

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