How to Remove Payroll Liabilities From Quickbooks?

It is common to discover a miscalculation or inaccuracy in QuickBooks’s planned payroll tax liabilities. Even a tiny error while setting up payroll taxes might lead to significant errors when you ultimately run your employees’ paychecks. These problems, which include improper pay periods, incorrect scheduled payroll dates, overdue liabilities, and faulty paychecks, might result from these calculations and payroll setup flaws. 

A payroll liability is a money owed to an employee by the company. It could be paid in the form of earnings, salary, or other payments. Because the employee has not yet received payment, it is recorded as a liability in the company’s books of accounts. In QuickBooks, payroll needs to be set up extremely carefully because even a minor oversight could result in many problems, such as an inaccurate liability amount or payroll liability computed using the wrong working hours or earning categories. 

Such QuickBooks issues can be resolved by deleting or removing planned payroll liabilities, and this article will guide you through each step in this article, How to remove payroll liabilities from QuickBooks. To learn more, read the entire article.

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Important Things to Take into Account Before Removing or Deleting a Scheduled Payroll Tax Liability

  1. Ensure that your payroll subscription is active. (Login to check the status of your payroll service.)
  2. The most recent changes must be included in tax tables. The QuickBooks Payroll Tax Tables have been updated.
  3. Install the most recent QuickBooks Desktop application updates. Immediately update QuickBooks Desktop.
  4. The payroll schedule cannot be amended to remove tax responsibilities.
  5. Payroll tax liabilities cannot be resolved by marking them as inactive. To fix the issue, you must define the tax amount in previous tax payments.

How to Remove Payroll Liabilities From Quickbooks?

In QuickBooks Desktop, you can delete a scheduled payroll liability as follows:

To eliminate a scheduled payroll responsibility in QuickBooks, follow these instructions:

  1. Open QuickBooks desktop first, sign in using your credentials, and then select the Employees tab.
  2. Select the Payroll Center and the Payroll Liabilities tab from the Employees tab.
  3. Select “Change Payment Method” from the Other Activities drop-down menu.
  4. From the QuickBooks Payroll Setup box, select “Benefit and Other Payment.”
  5. Double-click the payroll item you want to change in the Schedule Payments section.
  6. Next, under Payment Frequency, select “I don’t need a regular payment schedule for this item,” and then click “Finish” twice.

How to Fix Tax Liability Mistakes in Scheduled Payroll Liabilities?

Follow the instructions below for a quick fix if you have previously paid your payroll tax duty but it is still included in the scheduled payroll liabilities despite having been marked as inactive.

  1. Click the Help tabs About QuickBooks link.
  2. To bring up the Setup YTD Amount screen, hit the Control, Alt, and Letter Y keys simultaneously on your computer.
  3. until you reach the Enter Prior Payments page, click Next.
  4. Enter your payroll tax liabilities payments for the prior and current years by clicking Create Payment.
  5. Enter the For Period Ending and Payment Date with care.
  6. Select the account that must be impacted now.
  7. Click Finish after clicking Done.

Removing Old Payroll Schedule Liabilities 

Make that the liabilities have been settled before deleting the payroll scheduled liabilities.

  1. Select Adjust Payroll Liabilities from the Payment Activities drop-down menu under the Payroll Center.
  2. Fill out the total for the entire responsibility period.
  3. Double-click the payroll item now, and then type a negative figure for the adjustment.
  4. Select Do Not Affect Accounts under the Accounts Affected option.
  5. Click OK to edit the following payroll item.


You should be aware of how to remove payroll liabilities from QuickBooks. Now that we have a good understanding of the processes in the process, let’s go on and read some frequently asked questions from the users’ perspective, which will provide us more insight into the subject and related problems.

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1. Errors that occur while reconciling Payroll liabilities in QuickBooks

QuickBooks errors can happen when resolving payroll liabilities. You can run into some technical difficulties if you try to reconcile payroll liabilities in the QuickBooks application for a variety of reasons.

The reasons listed below are as follows:

1. When the employee has received more money than was originally paid out on the payroll.
2. The inability to install the file or the question of whether you intend to pay for your Payroll capabilities.
3. Although your particular bank account may appear to be ideal, it is not.
4. If an outdated version of the QuickBooks software is being used.

2. How may the Payroll Liability Sum in the specific Payroll Center be cleared?

The Payroll Liability can be cleared out at the Payroll Center. All that is required is:

1. First, click on Employees.
2. Next, choose Payroll and Employee.
3. From the specific dropdown menu, select payroll liabilities balance.
4. Add a refund check in the last step. In any case, you can also add a manual bank deposit.

3. What exactly are Payroll Liabilities?

Payroll Liabilities, like other kinds of liabilities, are sums that you owe to your employees but fail to pay. This includes the amount of payroll tax withheld from the workers. Payroll liabilities also include the sum that is tracked on paychecks using a payroll item.

Examples of Payroll Liabilities are as follows:

1. Contributions to 401(k)
2. Union fees
3. Health insurance payments
4. Garnishments for paying child support

4. Why are the payroll liabilities in QuickBooks required to be zeroed out?

There is a purpose for the requirement that all payroll liabilities related to the specific amount be canceled out. The justification is that all obligations must be satisfied.
It should be zeroed out if the net compensation given to the employee equals the net compensation estimated in the payroll and wages due.

5. What do you mean by QuickBooks’ Scheduled and Unscheduled Payroll?

A scheduled payroll run has been planned by your payroll cycle and entered into your company’s calendar. A special run that isn’t technically scheduled in your business’s payroll cycle is known as an unscheduled payroll run. Examples include bonus payroll, correction runs, fix checks, etc.