Create Final Paychecks in QuickBooks

Creating the Final Paychecks in QuickBooks is simple. Follow these steps:

  • From Payroll Center, tap on the tab of Pay Employees present at the end of the page, then under the Other Activities, tap on Create Termination Check
  • Then in the window of Enter Payroll get the Check Date and Pay Period End entered. In case you are willing to avoid the late fee, then make sure that Check Date should be dated either a future date or today’s date
  • Then for bank account, ensure that you have selected the bank account which is correct
  • After that, make sure that check mark is placed adjacent to the employees in order to get the termination paycheck paid
  • Then tap on the column of Release Date which is present adjacent to employee. Icon of the calendar will get displayed
  • After that tap on the icon of calendar and then select the release date of employee
  • Then from the drop down of ROE select the right reasoning
  • After that enter the working hours of every terminated employee or get the Salary amount or Total Hours verified. In order to get the paycheck details previewed or adjusted, follow the steps given below:
  • First of all tap on the name of the employee
  • Then go to the window of Preview Paycheck adjust or type the paycheck details
  • If Direct Deposit is used by you then verify that the check box for use direct deposit is appropriately marked. In case you are not willing to have the direct deposit paycheck then tap to get the check mark cleared from direct deposit. Most of the termination checks are live checks and not the direct deposit paychecks
  • If you are not willing that sick and vacation accrue on a particular paycheck then make sure that box do not accrue vac or sick
  • Click on Save and Next in order to move towards the next employee, you can also select save and close in order to get back to the window of Enter payroll info
  • Tap on OK so that you can get back to the screen of Enter Hours
  • After that click on continue
  • Inactive window of Make employees will get displayed. Select Make inactive if you want to turn an employee inactive or you can choose Keep as active if you are willing to keep an employee active
  • Now in the window of review and create paychecks, review the net pay, contributions, employer taxes, deductions and taxes. If you are willing to change or review these amounts then tap on the name of the employee
  • Click on create paychecks
  • After confirmation, window for next step will open up. Based upon the payroll service you have, next steps will be provided to you by QB Desktop. In case you are having the Direct Deposit or QB Desktop Payroll Assisted, then you will be asked to send the payroll of yours to the Intuit for the processing
  • If termination check is paid by you to the worker by using the Direct Deposit then make sure that payroll is send to Intuit by 5PM, considering pacific time and two banking days before the date of the check

Record/Create A Deposit in QuickBooks?

Creating Final Paycheck for the Terminated Employee

  • If you are using QuickBooks Desktop assisted, then you have to send the termination paycheck for the purpose of tax processing to Intuit before the tax deposit schedule of yours
Important to Remember: QuickBooks Desktop will send you a notification for the late payroll processing fee in case:
  • Worker is having the release date written in worker record which is same as the payroll’s send date
  • Or the date of the paycheck is of today’s or a later one.
Issues faced by the users

For example, you are trying to issue the final check and trying to make the payment for the accrued vacation of the employee. But when you are going to do the same then QuickBooks notified that the vacation is paid out already but it hasn’t.

Now you want a solution that how this issue could be resolved in order to ensure that final paycheck is the correct one and also the amounts of vacation are accurate.

Need Professional Help?

By understanding perfectly what you are facing, we would suggest you to get in touch with our SMB QuickBooks tech support helpdesk on

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