Unable to Condense QuickBooks File and Update error

Follow the Guidance to fix the Unable to condense QuickBooks file and update error and condense the company file in QuickBooks. This article will help you to understand the QuickBooks condense data utility and its insights.

Condense Data Utility and repair your QuickBooks File

Condense Data Utility streamlines all the company data files by condensing the closed transactions into summary journal entries and removing unused lists of elements. The condensed data utility can create a journal entry for each particular month in the selected period.

The QuickBooks Condense data utility command creates a permanent copy of the QuickBooks data file. This QB data file copy is called an archival copy. An archival copy of the company file amounts to a photo print of the company file as it exists at that particular point in time.

This archival copy of the data file can be used in the future by your accountant to display the look the company file looked like at a particular point in time. You can fix it through the QuickBooks Cleanup utility.

Condense the QuickBooks company file, and follow these steps:

  • Choose the File ->Utilities -> Condense Data command
  • Select the transactions before a specific date radio button
  • Specify the removed transactions before the date
  • Click next when you finish specifying which transactions QB should remove
  • Specify how inventory transactions should be condensed -> click next
  • Specify which transactions should be removed -> click next
  • Specify any list cleanup that should occur -> click next
  • Confirm your condensing and archiving operation
  • Click begin to condense
  • Back up the data file when prompted

Unable To Condense QuickBooks Company File

QuickBooks users usually face condense data errors and problems. When you face such an error QuickBooks displays the following error message – “QuickBooks Condense Repair“. QuickBooks encountered a system error when trying to archive your data file. QuickBooks will not condense your data file.

Condense Data Utility Error Codes

  • QB faces a system error when trying to archive your data file. QuickBooks will not condense your data file. The Error is: Unspecified errors (error 80004005) please retry the operation.
  • QB gets into an error & was unable to complete the Condense process. As a result, the company file has been restored to its initial state.
  • Not able to run the QuickBooks Clean Up Company Data Utility
  • QuickBooks Condense process freezes

The condense errors occur while rebuilding or verifying the data errors in QuickBooks. As per the nature of the error, the source transactions need to be repaired.

After the repair process of the damaged or corrupted transactions, running verify should display the message ‘QuickBooks detected no problems with your data which indicates that your data file is clean.

QuickBooks files with negative inventory or negative quantity on hand will not condense. First, repair the negative inventory in your data file before condensing the file.

Contact smbaccountants.com?

For the above-mentioned QB condense errors you can seek assistance from QuickBooks customer service support. The prompt and responsive customer support team includes expert Pro Advisors, skilled and capable of resolving the error instantly.

You can also choose support from third-party agencies when the QuickBooks team is engaged for a long time. smbaccountants.com is a reliable QuickBooks Consulting Agency that offers the best quality support for error rectification smooth and quick. It roofs highly experienced and knowledgeable QuickBooks professionals who with their combined skills help to resolve the issues.

They assure complete error rectification with the minimum wait time. The resolution is complete and assured to be resolved in the minimum wait time. Contact us by dialing our toll-free help desk number ?smbaccountants.com.


  1. What do you mean by the condense feature in QuickBooks?

    The Condense option is the advanced feature introduced in QuickBooks Desktop 2019. It is used to activate the feature to remove or delete an audit trail that minimizes the file size without changing the content. It works differently; unlike the traditional file condense option. It is faster.

  2. What is the role of QuickBooks Condense Data utility?

    The condensed data utility is used for company data file management. Often, the issues might occur when you attempt to archive the data and face errors while condensing the files. In this situation, this tool seems more beneficial.

  3. List some transactions which condense does not remove in QuickBooks?

    💠 When the condense date of Payroll Transaction is before 12/31/2017
    💠 In case an employee’s W2 is not placed with a checkmark
    💠 Wrong linking of bills, bill payment checks, or Bill Credits
    💠 The estimates attached to the invoices
    💠 When the transactions are attached to a non-condensable transaction

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